This privacy statement describes the privacy practices for:
- AHEPA Vascular Days
- our congress registration system (provided by Alpha Public Relations & Integrated Marketing SA)
- our online congress event platform (provided by Alpha Public Relations & Integrated Marketing SA)
It applies solely to information collected via these websites/systems.
The law on data protection sets out a number of different reasons for which an organisation may collect and process your personal data, including:
Consent: We can collect and process your data with your consent. For example, when you subscribe to our mailing list.
How we use your data
AHEPA Vascular Days uses your personal data to provide services to you as regards the scientific event.
Sharing data with third parties
In order to make certain services available to you, we may need to share your personal data with our IT service providers, who can only use your data to provide services for the AHEPA Vascular Days, and for no other purposes.
We will never sell your data.
How long do we keep your data?
Whenever we collect or process your personal data we will only keep it for as long as is necessary for the purpose for which it was collected.
At the end of that retention period your data will either be deleted completely.
What personal data do we collect?
When you register via AHEPA Vascular Days website we will ask for personal information such as your name, primary telephone number, mobile, email address, country of residence and specialty.
The AHEPA Vascular Days website does not collect any oher personal information, unless it is voluntarily provided by you.
Any email addresses given via this site will be used for the purpose for which they have been provided. This data will not be passed on or sold to any other organisation without prior approval.
Keeping your details private
If you are accessing the web in a public location, we recommend that you always log out and close the website browser when you complete an online session.
In addition, we recommend that you take the following security measures to enhance your online safety:
- keep your account passwords private. Remember, anybody who knows your password may access your account.
- when creating a password, use at least 8 characters. A combination of letters and numbers is best. Do not use dictionary words, your name, email address, or other personal data that can be easily obtained.
- avoid using the same password for multiple online accounts.
At any time you may:
- ask what personal data we hold about you
- ask us to update and correct any out-of-date or incorrect personal data that we hold about you
- Your right to withdraw your consent
Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent.
Where we rely on our legitimate interest
In cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
If we choose not to action your request we will explain to you the reasons for our refusal.
If you wish to exercise any of the above rights, please contact firstname.lastname@example.org
Whenever you login to the AHEPA Vascular Days website, it stores your unique session id as a cookie in your browser to ensure you don’t have to keep logging in each time you visit a new page. This cookie is generated whenever you login to the site and terminated once you logout.
This website uses Google Analytics, a popular web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help us analyse how users use the site. It counts the number of visitors, and tells us things about their overall behaviour – such as the typical length of stay on the site, or the average number of pages a user views.
The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity and providing other services relating to website activity and internet usage.
Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.
We use our records of the pages users have visited on site to analyse trends, administer the site and track users’ movements. Our records do not contain any personal information about users.
If you wish to receive AHEPA Vascular Days newsletters you must subscribe via MailChimp. Only your email address will be collected, and this will only be used to send AHEPA Vascular Days newsletters.
You can change your mind at any time by clicking the unsubscribe link in the footer of any newsletter you receive from us, or by email@example.com
AHEPA Vascular Days uses the services of MailChimp to send newsletters. This service is provided by Rocket Science Group LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308, US.
MailChimp is a service which organises and analyses the distribution of newsletters. If you provide your email address to subscribe to our newsletter, it will be stored on MailChimp servers in the US.
MailChimp is certified under the EU-US Privacy Shield. The Privacy Shield is an agreement between the European Union (EU) and the US to ensure compliance with European privacy standards in the US.
We use MailChimp to analyse our newsletter campaigns. When you open an email sent by MailChimp, a file included in the email (called a web beacon) connects to MailChimp’s servers in the US. This allows us to determine if a newsletter message has been opened and which links you click on. In addition, technical information is collected (eg time of retrieval, IP address, browser type, and operating system). This information cannot be assigned to a specific recipient. It is used exclusively for the statistical analysis of our newsletter campaigns. The results of these analyses can be used to better tailor future newsletters to your interests.
If you do not want your usage of the newsletter to be analysed by MailChimp, you will have to unsubscribe from the newsletter. You can do this at any time by clicking the unsubscribe link in the footer of any newsletter you receive from us, or by contacting firstname.lastname@example.org
This website contains links to websites owned and operated by third parties. Please be aware that AHEPA Vascular Days is not responsible for the privacy practices of these sites. We encourage users to read the privacy policies of other websites. We do not accept any responsibility or liability for the privacy practices of third party websites and your use of such websites is at your own risk.
If you have any questions about how AHEPA Vascular Days uses your personal data, or if you want to exercise your rights regarding your personal data, please contact us at:
Alpha Public Relations & Integrated Marketing S.A.
55 Pytheou str., 11743 Athens, Greece
You have the right to lodge a complaint with the Information Commissioner’s Office. Further information, including contact details is available on the Hellenic Data Protection Authority www.dpa.gr/en
Notification of changes
This policy is updated December 2021 and is subject to change. Details of any changes will be posted to this page.